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Responsibilities
Primary
- Compile particulars from staff, vendors and sub-contractors for security clearance
- Provide secretarial and administrative support in order to ensure effective and efficient office operations including ordering of stationeries, drinks, etc.
- Submission of monthly office admin data e.g. printing data. Word processes all letters, documents, inspection records, etc.
- Records, stamps and distributes all incoming mails, and process all outgoing mails.
- Compiles and maintain essential information like staff list, manpower records, telephone directory and addresses.
- Provide receptionist services like recording of fault calls and informing the technical staff for follow-up.
- Maintains fault call logs. Also general answering calls, records messages, ability to provide information of as general nature when required.
- Generate reports for management and clients.
- Update data in both company’s and client’s computer systems.
Secondary
- Process and reconcile a wide variety of accounting documents. (such as invoices, departmental billings, employee reimbursements, cash receipts, vendor statements).
- Prepare and process documents to disburse funds, make deposits and prepare reports.
- Prepare monthly finance reconciliations for approval.
- Assist with annual budget preparation as required.
Requirements
- Certificate in Accountancy and/or Business Administration or GCE ‘O’ Levels with 2 yrs relevant experience
- Effective computer skills; Microsoft Office Software, and experience with Facilities Management software will be an added advantage.
- Experience in processing accounts payable/receivable, sub-ledger and general ledger entries and reconciliations is an added advantage.
- Pro-active attitude, independent and responsible worker who is able to carry out assigned tasks with little supervision.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
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