Part-time Administrative Assistant

Salary undisclosed

Checking job availability...

Original

Simplified

Key Responsibilities

Administrative & Office Management

Oversee daily office operations and maintain a clean, organized workspace.
Handle office keys, manage office supplies, and run errands as needed.
File, sort, and maintain all documentation and paperwork in accordance with company policies.
Prepare client and sales folders, and coordinate direct mail campaigns.

Accounting & Bookkeeping Support

Enter bills and invoices into the accounting system and schedule payments.
Process invoices, track payments, and follow up with clients on outstanding balances.
Sync IT service tools with accounting systems to ensure accurate financial records.
Collaborate with the external accountant for proper bookkeeping and financial reporting.

Payroll & Personnel Administration

Process payroll, including proper timekeeping and benefits documentation.
Assist in new hire onboarding by gathering required paperwork and entering information into the system.
Work closely with the owner to handle personnel matters, including managing employee records.

Client & Vendor Coordination

Schedule client meetings, ensuring smooth communication and follow-up.
Assist with shipment deliveries to clients and verify hardware, software, and materials billed to them.
Maintain professional relationships with distributors; file and organize distributor invoices.
Coordinate marketing efforts such as advertisements and holiday messages to clients.

Other Duties

Update and maintain internal forms, checklists, and office procedures.
Assist in inventory management of materials, equipment, and office supplies.
Provide occasional support for light office cleaning tasks.
Continuously seek opportunities to improve administrative processes and overall office efficiency.

Job Type: Part-time

Pay: $10.00 - $12.00 per hour

Expected hours: 20 – 30 per week

Benefits: