Receptionist & Office Administrator

Ensign is hiring !

An exciting new opportunity exists for an experienced and committed Receptionist and Office Administrator to join a young and vibrant organization.

Key Responsibilities:

• Manage the reception area and greet visitors
• Maintain an updated telephone list, answer telephone calls to the main line and redirect calls to the relevant parties
• Pre-registering guests for in-office events, and assisting with company-wide event organization which includes supporting in office events with set up matters
• Source and negotiate on terms and rates with office suppliers and vendors. Timely ordering of office stationery and office pantry supplies.
• Support the Facilities/Office Manager in ensuring the maintenance(includes the outsourced vendor and cleaners) and upkeep of the overall office environment
• Arrange for courier services and handle all incoming and outgoing correspondences
• Liaise with building maintenance on facilities matters
• Provide support on administrative matters such as the internal submission of invoices and purchase requisitions, pantry administration and managing First Aider registration and the Nursing Room
• Manage the operation and maintenance of in-office lockers
• Support Facilities Manager during the bi-annual fire drill as well as annual shutdown on weekend
• Any other administrative duties as required
  

Qualifications/Requirements:

• Applicants with 3-5 years of experience in Office Administration and Reception duties preferred
• Good communication skills and interpersonal skills, as well as comfort level in working effectively with people at various organizational levels
• Ability to take ownership and accountability of assigned projects, paying attention to detail and quality of output
• Highly organized, proactive and professional
• Positive “can-do” attitude, with resilience and stamina to execute amidst ambiguity
• Proficient in MS Office Applications
• Fluent in English and a 2nd language