Admin Assistant

Salary undisclosed

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Administrative roles:

Preparation of basic quotations, contracts and tender submissions.
Assist team on correspondence, documentation and delivery schedules.
Sourcing, ordering and delivering of project related materials.
Record minutes of meetings and prepare emails, faxes, correspondence, memos, etc.
Manage and maintain office stationeries and pantry supplies
To assist and work together with ISO team
To manage and maintain good housekeeping of the entire office together with Superior
To handle and managed overseas courier services
To handle phone queries and attend to guests
Provide administrative and clerical support to HR/Admin manager
To maintain and manage office equipment
Ad hoc admin duties assigned by Directors or HODs.

PA roles :

Co-ordinate and manage MD and EDs’ daily paperwork, emails and claims.
Organize seminars and travel arrangement, hotels and travel expenses report for MD and ED.
Prepare presentation materials for MD and ED including tender documents with respective team members.
Manage phone and emails correspondence for MD and ED
Manage and arrange appointments with internal and external parties
Manage and spearhead company’s events and activities with team / committee from planning to execution and completion.
Managing and reviewing filing system and archives.
Ad hoc duties assigned by MD and ED.

The Person:

Proficient in MS Office applications.
Must be able to communicate in both English & Mandarin.
Good interpersonal with communication & written skills
Self-motivated, pro-active, meticulous, well-organized and able to work with minimal supervision.
Able to interact with all levels and a good team player.
Able to work within challenging and fast paced environment.

Summary of role requirements:

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