Logistics Coordinator
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Job Description & Requirements
Main Task
1 Handle Shipment & Logistics
2 Shipping Guarantee
3 Give Training & assist buddy to support Project shipping & logistics 4 Vendor Presentation & Training as per request
4 PO Creation under shipment
5 Expedite material delivery when required
Details Task for Shipment & Logistics
1 Source of potential Forwarder and understand their strength 2 Evaluate and update new/existing Forwarder into Approved Vendor List
2 Ensure the appropriate Incoterms specified on the purchase order are carried out.
3 Prepare Bid Tab if required for Shipping Cost & Discuss on issuing of Purchase Order
4 Process order and ensure timely Shipment and Delivery of Purchased products
5 Coordinate & provide assistance between Requester, Suppliers and Forwarders and Receivers
6 Coordinate and assist with all necessary Import & Export Documentation for all Projects
7 Ensure documents are given to Forwarders before vessel ETA & avoid any Storage or Demurrage charges
8 Ensure timely return of Containers to yard & avoid Detention charges
9 Provide all necessary Import / Export documents to Finance for their processing on GST
10 Coordinate with FIN for payment if any issues with Forwarder invoices
11 Arrange to return back original Shipping Guarantee to bank once receive Original BL
12 Run PO report under shipment and follow invoice pending for shipment if required
Vendor Presentation
1 Send invitation to Vendors to conduct Vendor Presentation
2 Ensure topic is relevant to our projects
3 Coordinate for date time and venue
4 Inform all users on the Vendor Presentation / Training
PO Creation
1 Convert PR to PO for Shipment
2 Once Purchase Order is created, save the WO copy PO in PDF and send it to requestor/buyer to check and advise for release if required
3 Once Purchase order is signed and send the approved purchase order to vendor for their action and cc to project team for their info
4 For Internal Vendor, approved PO will send via email to them for their end processing and cc to project team for their reference
Other Tasks
1 To conduct training for PROC (Internal) about shipment
2 To conduct 2 trainings as a team for BUs (external)
3 Expediting material delivery when require.
Job Types: Full-time, Permanent
Pay: $2,000.00 - $2,600.00 per month
Schedule:
- Monday to Friday
Work Location: In person