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Step into our world of creativity and joy!
Administrative Assistant I
Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.
1. Key-in registered oil & illustration samples request in IBIS for CFMs or Sales Teams (e.g. evaluation samples, CMI studies -CLT / HUT-, stability & sensory tests)
2. Trace oils orders via LCMS
3. Raise Paloma requests
4. Key-in wash test request in IBIS & Google Calendar for FC / Eval. prep. for big screenings & client meetings for PC.
5. Evaluation sessions mgmt. (including hair salon operation for PC)
6. Communication & interface with Perfumers, Application, Creation, Sampling Labs & Sales
7. Preparation of promo kits: ordering of samples, print of labels, box decoration and shipment to Givaudan affiliates
8. Preparation of specific labels for submissions, workshops or promokits
9. Support evaluation performance assessment on swatches / skin or cabins @ different stages for PC
10. Regular collection of illustration from Appl Lab for the CFMs.
2. Trace oils orders via LCMS
3. Raise Paloma requests
4. Key-in wash test request in IBIS & Google Calendar for FC / Eval. prep. for big screenings & client meetings for PC.
5. Evaluation sessions mgmt. (including hair salon operation for PC)
6. Communication & interface with Perfumers, Application, Creation, Sampling Labs & Sales
7. Preparation of promo kits: ordering of samples, print of labels, box decoration and shipment to Givaudan affiliates
8. Preparation of specific labels for submissions, workshops or promokits
9. Support evaluation performance assessment on swatches / skin or cabins @ different stages for PC
10. Regular collection of illustration from Appl Lab for the CFMs.
1. Preparation of invoices & shipments for dispatch to Givaudan affiliates or clients
2. Reception of shipment from Givaudan affiliates
2. Reception of shipment from Givaudan affiliates
1. Request market samples as needed.
2. Receive/clean samples & market products sent to category teams.
3. Clean-up & maintenance of Fragranceland (together with CFMs)
4. Decanting of market samples for internal use and/or client dispatch
2. Receive/clean samples & market products sent to category teams.
3. Clean-up & maintenance of Fragranceland (together with CFMs)
4. Decanting of market samples for internal use and/or client dispatch
1. Ad-hoc support to Perfumers (requests or evaluation booth bookings)
2. Ad-hoc support when back-up for other Assistant while on leave (See You-Anne and Hwee Hong-Yueh Li)
3. Ad-hoc support P&G China/Japan projects
2. Ad-hoc support when back-up for other Assistant while on leave (See You-Anne and Hwee Hong-Yueh Li)
3. Ad-hoc support P&G China/Japan projects
At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.
Remote working: On-site
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