Executive Assistant - Orthopaedic Surgery

Career in the Hospital

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH

The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

The Executive Assistant will support the smooth and efficient functioning of Orthopaedic Surgery department, ensuring that communication, public relations, media, marketing, and administrative tasks are well-organized and effectively executed. This role encompasses a diverse set of responsibilities, including overseeing marketing and digital content, coordinating events and handling of budgets. The Executive Assistant will work closely with both internal and external stakeholders to enhance the organization's presence, streamline operations, and contribute to the overall success of the department.

Key Responsibilities

1. Assist in Department Collaterals (Print and Digital)

• Collaborate with relevant teams to create and manage print materials such as brochures, flyers, and newsletters.
• Maintain and update digital content for the organization, including videos, graphics, and online promotional material.

2. Manage Publicity Materials & Digital Platforms

• Oversee publicity materials across various media channels, ensuring consistency and alignment with organizational messaging.
• Manage digital marketing initiatives, website content, social media platforms (including Facebook), and digital signage.

3. Public, Corporate, Community, and Polyclinic Outreach

• Develop and execute outreach strategies to engage with the public, corporate partners, the community, and polyclinics.
• Foster positive relationships and create opportunities for collaboration, ensuring the organization maintains a strong, professional image.

4. Event Organization for Cluster and Department

• Plan and coordinate departmental events, including logistics, communications, and follow-up.
• Ensure all events align with organizational goals and foster team engagement.

5. Manage Training, Advertisement and Promotion Budget, & Staff Fund

• Assist in organizing training programs and manage the associated budget.

6. M&M Rounds, PRL, and Procedural Audits

• Coordinate M&M (Morbidity and Mortality) rounds, patient safety, and quality assurance activities.
• Oversee and manage the PRL (Peer Review List) and procedural audits to ensure adherence to standards.

7. Oversee Divisions Administrative Support

• Provide general administrative support to the divisions, ensuring smooth operations and efficient handling of correspondence, scheduling, and documentation.

Key Requirements

• Diploma in Business Administration or a related field
• Minimum 2 years of experience in clerical and administrative duties.
• Good organisational and multitasking abilities
• Good computer skills in Word, Excel and Power Point.
• Good communication and interactive skills.
• Able to work independently.

Closing & Applications

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.