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Job Description:
Monitor the maintenance of the office premises, assess maintenance requirements/requests, decide appropriate actions, source suppliers/ service providers as required standards and maintain administration documentation
Purchase and oversee the supplies of stationery and welfare for the office
Assist with organising the logistics related to meetings/team events (e.g. venue bookings, refreshments etc.)
Liaise with apartment landlords on quarterly servicing of air conditioners etc
Do filing and maintenance of relevant documentation
Liaise with vendors on any procurement related tasks
Support with the vendor creation process to ensure a fast and smooth service is provided to all vendors
Perform reception duties not limit to handle walk-in corporate visitors, sorting incoming mails, mailing of outgoing mails and arranging courier services
Handle general office administrative matters & general upkeep of office
Assist to check on internal and external social media posting if have been scheduled accordingly
Create detailed schedules and set deadlines for various stages of a project
Distribute assignments to creative teams and other departments, depending on their availability and priorities
Review budget spending with account managers to get client approval
Monitor projects and workloads, adjusting assignments and deadlines accordingly
Maintain job files
Work with freelancers and contractors and ensure they have the resources needed for their job
Troubleshoot any potential issues and fix them in a timely manner
Any other ad hoc duties as required
Job Requirements:
Candidate must possess at least NITEC in Business Administration or equivalent
Minimum 2 year of relevant experience
Proficient in Microsoft Office
Able to work independently and work as a team player
Detail-oriented and meticulous
Good understanding of bookkeeping procedures
Strong analytical skills and data-driven thinking
Summary of role requirements:
- Looking for candidates available to work:
- Monday: Morning, Afternoon
- Tuesday: Morning, Afternoon
- Wednesday: Morning, Afternoon
- Thursday: Morning, Afternoon
- Friday: Morning, Afternoon
- 2-3 years of relevant work experience required for this role
- Working rights required for this role
- Expected start date for role: 01 February 2025
- Expected salary: $2,500 - $3,000 per month