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Operations Executive

Salary undisclosed


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Job Description:

  • Monitor the maintenance of the office premises, assess maintenance requirements/requests, decide appropriate actions, source suppliers/ service providers as required standards and maintain administration documentation

  • Purchase and oversee the supplies of stationery and welfare for the office

  • Assist with organising the logistics related to meetings/team events (e.g. venue bookings, refreshments etc.)

  • Liaise with apartment landlords on quarterly servicing of air conditioners etc

  • Do filing and maintenance of relevant documentation

  • Liaise with vendors on any procurement related tasks

  • Support with the vendor creation process to ensure a fast and smooth service is provided to all vendors

  • Perform reception duties not limit to handle walk-in corporate visitors, sorting incoming mails, mailing of outgoing mails and arranging courier services

  • Handle general office administrative matters & general upkeep of office

  • Assist to check on internal and external social media posting if have been scheduled accordingly

  • Create detailed schedules and set deadlines for various stages of a project

  • Distribute assignments to creative teams and other departments, depending on their availability and priorities

  • Review budget spending with account managers to get client approval

  • Monitor projects and workloads, adjusting assignments and deadlines accordingly

  • Maintain job files

  • Work with freelancers and contractors and ensure they have the resources needed for their job

  • Troubleshoot any potential issues and fix them in a timely manner

  • Any other ad hoc duties as required

Job Requirements:

  • Candidate must possess at least NITEC in Business Administration or equivalent

  • Minimum 2 year of relevant experience

  • Proficient in Microsoft Office

  • Able to work independently and work as a team player

  • Detail-oriented and meticulous

  • Good understanding of bookkeeping procedures

  • Strong analytical skills and data-driven thinking


Summary of role requirements:
  • Looking for candidates available to work:
    • Monday: Morning, Afternoon
    • Tuesday: Morning, Afternoon
    • Wednesday: Morning, Afternoon
    • Thursday: Morning, Afternoon
    • Friday: Morning, Afternoon
  • 2-3 years of relevant work experience required for this role
  • Working rights required for this role
  • Expected start date for role: 01 February 2025
  • Expected salary: $2,500 - $3,000 per month