HR & Office Administrator

Full Time, onsite
STYL Solutions Pte Ltd
Singapore, Singapore

Salary undisclosed

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About STYL Solutions

Ride on the wave of Industry 4.0! Join STYL Solutions in the forefront of using Fintech and IoT technologies for smart city/nation transformation.

STYL Solutions designs, develops, and supplies hardware, software, and integrated solutions for applications in payment, loyalty management, location tracking, self-service operation, and telemetry. Our market segment coverage extends from financial services, retail, mass transit, and education to social services markets in Singapore and South Asia Pacific today.

Our mission is to use Fintech and IoT to create smart and efficient cities that enhance Quality of Life through convenience and healthier living.

Job Description

Our HR & Office Administrator plays a vital role in ensuring operational efficiency, supporting human resources functions, bridging the communication gaps, enhancing employee experience, and facilitating compliance and to achieve the organizational mission, vision and goals. Reporting directly to the General Manager, you will oversee the HR day-to-day functions and foster a positive and productive work environment. You will also be the primary point of contact for office management, employee concerns, operational challenges and initiatives to strengthen the Company’s employer’s branding and future-proof our business.

Job Responsibilities

HR Operations

Assist with day-to-day operations of the HR and Office functions
Maintain and update employee records in accordance with company policies and standards
Process documentation and prepare reports related to personnel activities (staffing, recruitment, trainings & evaluations, grievances, performance evaluations etc.)
Coordinate company and HR events, including town halls, festive celebrations, engagement activities, training sessions, business trip bookings and surveys
Check and process the employees’ monthly claims, leaves and Payroll by providing relevant data
Responsible for Company insurance, license and medical insurance and claims etc
Update fair HR policies, ensuring employees understand and adhere to them.
Liaise with public/labour authorities and agencies regarding surveys, grants and emergencies
Handle HR-related feedback, complaints and grievances professionally.
Perform other ad-hoc HR-related tasks and projects as needed

Recruitment

Support recruitment efforts by collaborating with hiring managers to create JDs, posting job ads, conducting screening calls, scheduling interviews, and managing the onboarding process
Plan and coordinate internships with the institutions
Work with recruiters to source candidates and maintain the candidates’ database

Workplace Management

Manage all work/office assets and pantry supplies
Oversee and ensure the general maintenance and housekeeping of the office premises and equipment
Uphold workplace health & safety standards and ensure compliance by all employees
Assist with training and certification related to workplace health and safety as necessary

Qualifications

Candidates must possess at least Min. Diploma in Human Resource Management or equivalent
Min. 2 years of experience in HR and Office administration or similar role
Experience in managing the recruitment processes will be an added advantage
Proficient in Microsoft Words and Excel and HR Cloud-based systems (Info-Tech)
Good knowledge of local Employment Act and other employment legislation and regulation
Independent, pro-active and able to execute tasks within tight deadlines
Good communication and interpersonal skills
Work experience in SMEs and/ or Fintech industry will be an added advantage

Benefits

In addition to providing you with professional growth, STYL Solutions is also committed to taking care of our employees, personally. As a full-time employee, you are automatically enrolled in our benefits program, which includes:

Annual Leave Entitlement – 14 days; additional day of annual leave for every year ofservice completed, up to 21 days.
Medical Claim – S$250 nett per annum; consultation fee only after maximum claim
Mobile Claim – mobile charges for overseas use if travelling for business trip.
Flexi-Work Arrangement Available (e.g. staggered work hours, telecommuting,compressed work week
*Variable Wage Components (e.g. project bonus, performance bonus, incentives)

*depending upon the profitability of the company, individual work performance and length of service.

Working Hours/ Day