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Position: Team Lead – Documentation (Bonded Warehouse, 3PL & Trading Industry)
Key Responsibilities:
Documentation Management:
Lead the documentation team in preparing, reviewing, and processing all necessary documents for import, export, and re-export activities, including the submission of Shipping Instructions, Bills of Lading, Commercial Invoices, Packing Lists, and Certificates of Origin.
Directly manage the preparation of documentation for both 3PL (Bonded Warehouse) and Trading operations.
Ensure accurate and timely submission of customs documentation using TradeNet.
Shipment Coordination:
Coordinate with carriers and forwarders to book container space for shipments, ensuring timely bookings to prevent delays.
Manage the logistics for import, export, and re-export shipments, liaising with carriers to facilitate smooth operations.
Monitor the status of incoming and outgoing shipments, handling Arrival Notices, Bills of Lading, Switch BL, and other shipment-related documentation.
Serve as the primary point of contact for resolving issues related to shipment documentation or delays.
Check Estimated Time of Departure (ETD) and Estimated Time of Arrival (ETA) on Portnet.
Arrange shipments with hauliers to ensure timely delivery.
Communication:
Act as the main point of contact for clients regarding logistics documentation, providing regular updates on shipment status and addressing any concerns.
Coordinate with internal departments to ensure that documentation processes align
Prepare and send quotations for 3PL services to customers.
Cost Management:
Monitor and manage demurrage, storage, and detention charges, taking proactive steps to minimize costs.
Reporting & Analysis:
Generate reports
Handle administration task whenever necessary (Ad HOC Duties)
Requirements:
Minimum ‘O’ Level/ Degree or equivalent.
At least 3 years of experience with TradeNet and possessing a TradeNet Declarant ID.
Strong communication skills in English, with the ability to effectively interact with bilingual clients.
Proficiency in ERP systems, particularly in multi-currency and inventory modules, is preferred.
Meticulous, independent, quick learner with a strong work ethic, able to work well under pressure.
Candidates available to start immediately or with short notice are preferred.
This role demands a proactive and detail-oriented individual with strong leadership skills and the ability to manage multiple aspects of documentation and logistics within a dynamic environment.
Summary of role requirements:
- Looking for candidates available to work:
- Monday: Morning, Afternoon
- Tuesday: Morning, Afternoon
- Wednesday: Morning, Afternoon
- Thursday: Morning, Afternoon
- Friday: Morning, Afternoon
- Saturday: Morning, Afternoon
- Sunday: Morning, Afternoon
- 2-3 years of relevant work experience required for this role
- Working rights required for this role
- Expected start date for role: 01 January 2025
- Expected salary: $3,000 - $3,500 per month
