Admin Assistant

Job Title:

Purchaser / Admin Assistant

Job Summary:

The Purchaser/Admin Assistant will be responsible for managing procurement activities, maintaining records, and supporting administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities efficiently.

Key Responsibilities:

Procurement Duties:

1. Source and evaluate suppliers for the best prices and quality for materials, goods, and services.

2. Prepare and process purchase orders, ensuring accuracy and compliance with company policies.

3. Track and monitor delivery schedules to ensure timely receipt of orders.

4. Negotiate terms and contracts with suppliers and vendors.

5. Maintain and update a database of approved suppliers and products.

Administrative Duties:

1. Manage daily office operations, including filing, documentation, and correspondence.

2. Maintain inventory records and reorder supplies as needed.

3. Handle incoming calls, emails, and inquiries professionally.

4. Support Project/HR-related tasks, if required.

General Responsibilities:

1. Collaborate with various departments to understand procurement and administrative needs.

2. Ensure compliance with company policies, procedures, and ethical standards.

3. Identify opportunities for cost savings and process improvements.

4. Provide support for ad hoc projects and assignments.

Requirements:

Education and Experience:

• Secondary/Diploma in Business Administration, Supply Chain Management, or a related field.

• At least 1–2 years of experience in purchasing or administrative roles.

Skills:

• Strong communication and negotiation skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Knowledge of procurement software or ERP systems is an advantage.

• Excellent organizational and multitasking abilities.

• Attention to detail and ability to maintain accuracy under pressure.

Other Qualities:

• Team player with a positive attitude.

• Proactive and able to work independently with minimal supervision.

• Willingness to learn and adapt to changing tasks and priorities.

• Looking for candidates available to work:
  • Monday: Morning, Afternoon, Evening
  • Tuesday: Morning, Afternoon, Evening
  • Wednesday: Morning, Afternoon, Evening
  • Thursday: Morning, Afternoon, Evening
  • Friday: Morning, Afternoon, Evening
• 2-3 years of relevant work experience required for this role
• Working rights required for this role
• Expected start date for role: 02 January 2025
• Expected salary: $2,200 - $2,500 per month