Apply on
Roles & Responsibilities
We are seeking an experienced Admin Assistant to manage quotations and inventory, ensuring smooth operations in our office and warehouse. The ideal candidate will have at least 2 years of experience, a diploma in a relevant field, and preferably, experience with SAP or other ERP software. This role also involves supporting the Sales Support team and handling import/export documentation.
Key Responsibilities:
Quotations & Invoicing: Issue quotations, order confirmations, and invoices to clients, ensuring accuracy and timely delivery.
Inventory Management: Regularly check stock and inventory levels, and coordinate with relevant teams to maintain optimal stock levels.
Documentation & Filing: Maintain organized filing systems for all company documents, including invoices, order confirmations, and delivery orders.
Shipment Monitoring: Monitor and track the status of shipments, ensuring timely deliveries and communicating any delays or issues to relevant stakeholders.
Import & Export Documentation: Prepare invoices, delivery orders, and packing lists for both import and export transactions, adhering to all relevant regulations.
Office Management: Oversee office cleanliness and ensure the workspace is conducive to productivity.
Sales Support: Provide guidance and support to the Sales Support team, assisting with administrative tasks and customer inquiries.
Qualifications:
Minimum Diploma or Certificate in Business Administration, Logistics, Supply Chain Management, or a related field.
At least 2 years of relevant experience in an administrative or logistics role.
Experience with SAP or other ERP software is preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational and multitasking skills.
Excellent communication skills, both written and verbal.
Ability to work independently and as part of a team.
Summary of role requirements:
- Looking for candidates available to work:
- Monday: Morning, Afternoon, Evening
- Tuesday: Morning, Afternoon, Evening
- Wednesday: Morning, Afternoon, Evening
- Thursday: Morning, Afternoon, Evening
- Friday: Morning, Afternoon, Evening
- 2-3 years of relevant work experience required for this role
- Working rights required for this role
- Expected salary: $2,200 - $2,600 per month
