Regional Procurement Lead

Regional Procurement Lead

What this job involves:

General

• Comply with all procurement rule and policy.
• Develop, execute annual sourcing plan on time with good quality.
• Record all sourcing savings into Bravo system, CSTS system accordingly.
• Work closely with the JLL HQ SCMP/ operation teams to maximize the procurement benefits our Clients.
• Demonstrate continuous effort to improve procurement operations, decrease turnaround time and streamline work processes.

Bidding & procurement management

• Advise on and establish agreed procurement strategy with Client based on specific project information and Client's standard procurement policies. Propose the preferred procurement packages and requirements.
• Establish and manage the competitive tendering and selection process.
• Identify opportunities to consolidate supplier base wherever possible to leverage on volume economies.
• Research JLL vendor's / supplier's capabilities, identify a pool of candidate vendors / preferred suppliers for bidding consideration.
• Prepare pre-qualification questionnaire for all potential vendors and complete the pre-qualification process and/or confirm pre-qualification conformance of existing vendors.
• Develop and agree standard contract documentation to include Client corporate standards/ guidelines and all commercial terms for the service.
• Consolidate (or manage consolidation of) the tender documentation.
• Manage the tender process including responding to any RFI.
• Evaluate bidder proposals.
• Assist in the negotiation of contracts with an optimum mix of conformity, price and quality.
• Assess the quotations submitted and nominate the bidders with which the commercial/ financial negotiations may be conducted.
• Support contract negotiations at the appropriate management level.
• Assist to negotiate contract terms, pricing and payment schedule, ensuring that the agreements with the vendors / suppliers are commercially advantageous.
• Detail commercial assessment.
• Submit and obtain relevant approvals to proceed with regard to JLL internal LoA requirements.
• Complete tender report and provide the recommendation.
• Review and approve Vendor Service Agreement submitted by site team.
• Support the operation team in vendor administration and management throughout service term.

Risk management

• Establish risk plan to identify potential risk, indicate the impact and advice on risk mitigation.
• Contingency policy management.

Post-contract management

• When requested support monitor and if required participate as key person in negotiation and settlement of all disputes between client.

Requirements:

Education /Work Experience Requirement

• Business/Commerce Degree with at least 2 years of sourcing experience working in a procurement / operations role in the corporate environment is highly desirable.
• Experienced understanding of key categories in Facilities Management.
• Strong working knowledge of Microsoft Office Programs.
• Understanding of financial evaluation and interpretation of supplier's records and their key cost and business drivers.

Technical and Administrative Skills

• Knowledge of procurement principles and approach including category and sourcing management.
• Familiar with China contract laws and tender process.

Business Skills

• Familiar with China construction market, regulations and general practices.
• Skillful in commercial negotiations with client, contractors, consultants and authorities.
• Demonstrated analytical ability to identify and assess relevant trends

Interpersonal Skills

• Good communicator with client and vendors.
• Good Chinese and English communication skills both verbal and written.
• Ability to deal with a diverse range of personalities and work pressures.
• Ability to prioritize.
• Ability to work autonomously and make sound decisions when required.
• Strong Organizational skills.
• Ability to deal with multiple tasks and work towards and achieve tight deadlines.
• Strong attention to detail.
• Ability to handle high workload.
• Ability to follow-up with suppliers (via phone and email).