Temporary Administrative Assistant
Salary undisclosed
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Duration: Start Date to 31 March 2025
Key Responsibilities (80%):
Handle administrative tasks such as writing minutes, printing, and preparing training or resource materials (e.g., forms, brochures, and manuals).
Manage logistical duties, including sourcing quotations, preparing purchase requisitions, room bookings, arranging catering, and loaning equipment like laptops and projectors.
Provide administrative support to clinicians, such as tracing patient medical records, filing assessment forms, and maintaining administrative files.
Assist with patient appointment scheduling and reminders.
Coordinate with internal and external stakeholders for meetings, school/home visits, and related activities.
Plan and organize events, workshops, seminars, and training sessions.
Maintain and update databases, perform data entry, and track staff movement.
Compile and update statistics and data for tracking purposes.
Secondary Responsibilities (20%):
Manage office supply inventory, including stationery and printer/photocopier toner.
Maintain departmental staff records and oversee minor office supplies like locker keys.
Perform other duties as assigned by the supervisor.
Skills and Qualifications:
Proficient in Microsoft Office applications.
Strong interpersonal and communication skills.
Excellent organizational skills with the ability to multitask and meet tight deadlines.
Hands-on approach with a proactive attitude and willingness to manage on-the-ground tasks.
Note: This temporary role offers a diverse range of administrative and logistical responsibilities. Ideal for candidates who are detail-oriented, organized, and thrive in a dynamic environment.
EA Personnel Name: Joyce Ng
EA Personnel No: R2095235
EA License No: 12C6253
Key Responsibilities (80%):
Handle administrative tasks such as writing minutes, printing, and preparing training or resource materials (e.g., forms, brochures, and manuals).
Manage logistical duties, including sourcing quotations, preparing purchase requisitions, room bookings, arranging catering, and loaning equipment like laptops and projectors.
Provide administrative support to clinicians, such as tracing patient medical records, filing assessment forms, and maintaining administrative files.
Assist with patient appointment scheduling and reminders.
Coordinate with internal and external stakeholders for meetings, school/home visits, and related activities.
Plan and organize events, workshops, seminars, and training sessions.
Maintain and update databases, perform data entry, and track staff movement.
Compile and update statistics and data for tracking purposes.
Secondary Responsibilities (20%):
Manage office supply inventory, including stationery and printer/photocopier toner.
Maintain departmental staff records and oversee minor office supplies like locker keys.
Perform other duties as assigned by the supervisor.
Skills and Qualifications:
Proficient in Microsoft Office applications.
Strong interpersonal and communication skills.
Excellent organizational skills with the ability to multitask and meet tight deadlines.
Hands-on approach with a proactive attitude and willingness to manage on-the-ground tasks.
Note: This temporary role offers a diverse range of administrative and logistical responsibilities. Ideal for candidates who are detail-oriented, organized, and thrive in a dynamic environment.
EA Personnel Name: Joyce Ng
EA Personnel No: R2095235
EA License No: 12C6253
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