Accounts Assistant - Part Time

Company Description

QSS Safety Products is a safety solutions provider for the workplace and household with a comprehensive range of protective equipment that conforms to major quality standards. Established in 1960, QSS is committed to safety and has won numerous awards and garnered the trust of clients from all over Asia, as well as the UAE, Fiji, and Spain. Our vision is to be Asia's most reputed comprehensive safety solution provider for the workplace and household.

Overall Objectives

Responsible for Accounts (hands-on) related matters

Core responsibilities

• Staff claims reimbursement - check and ensure all claims attached with original invoices and with relevant approval. Disburse staff claims via bank transfer & enter all claims into TASKHUB. Generate and check accounting entriesPrepare fixed assets listing and generate monthly depreciation journal voucher
• Check and ensure all inventories suppliers' invoices attach with PO, acknowledged DO and GRN
• Enter all inventories suppliers' invoices into TASKHUB. Generate and check accounting entries
• Check and ensure all non-inventories suppliers' invoices attach with supporting documents and with relevant approval (i.e. without PO)
• Enter all non-inventories suppliers' invoices into TASKHUB. Generate and check accounting entries
• Filing of all suppliers' invoices, together with supporting documents
• Prepare payment to suppliers (local & overseas suppliers) including TR and TT remittance (to familiar Bank’s digital platform – such as PayNow, FAST, GIRO)
• Reconcile suppliers' monthly
• Update collection / contra receipts into TASKHUB. Generate and check accounting entries
• Update weekly customers aging by Salesman and by Company
• Print AR aging reports
• Liaise with Salesman on their respective customers on long overdue accounts
• Perform ROC search for new and existing customers who request for credit review and create (for new account) / update (for existing accounts) in TASKHUB
• Generate outstanding amount due and historical purchased for customers who request for review of credit term
• Prepare monthly pre-payment list
• Perform administrative work (eg. Collect & distribute mails)

Key deliverables

• Ensure all payments are attached with relevant documents and approval
• Ensure all documents related to AP/AR are properly kept and filed

Job requirements

• Accounting knowledge / Diploma
• Preferable 1 year of relevant experience
• Knowledge on GIRO / FAST / PayNow / TT
• Preferably with some hands on experience in TASKHUB
• Good knowledge in MS Excel & Words
• Independent & Team Player
• Able to start work immediately
• Only shortlisted candidate will be notified

• Looking for candidates available to work:
  • Monday: Morning
  • Tuesday: Morning
  • Wednesday: Morning
  • Thursday: Morning
  • Friday: Morning
• 1 year of relevant work experience required for this role
• Working rights required for this role
• Expected salary: $15 - $18 per hour