Executive Assistant (UP $7.5k/ Urgent Hiring!)

$ 5,000 - $ 7,500 / month

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The Opportunity

My Client, a reputable organisation in the Investment fund is looking to hire an Executive Assistant to support the Real Estate Investment Team
Monday - Friday
Office hours
Central
Salary - Up to $7.5k! (Subjected to experience)
6 months contract, convertible to perm (subjected to performance)!
Candidates who are available on an immediate basis will be preferred!

The Talent:

Minimum 10 years of solid experience as an executive secretary or executive assistant preferably gained from a similar set up
Current or previous experience working in the financial industry, preferably either for an investment firm, fund or investment bank
Attention to detail and problem-solving skills, as well as the ability to think holistically to “see the big picture”
Flexible working in terms of when work is performed as business is conducted across multiple time zones
Good communications and interpersonal skills. Ability to take initiative and build strong, productive network and relationships

Job Description

Executive and Administrative Support: Provide comprehensive secretarial and administrative support for the investment team, including complex scheduling, meeting preparation, and follow-ups.
Meeting and Event Coordination: Organize materials for meetings, manage team reporting, and handle team/office events and catering.
Travel Management: Arrange and adapt complex travel plans, including accommodations, transfers, and conference registrations.
Expense and Invoice Management: Prepare monthly expense reports, assist with claims, and coordinate with Finance on invoicing.
Guest and Inquiry Handling: Serve as a point of contact for inquiries and manage guest relations on behalf of the Singapore office.
Document Management: Oversee filing, archiving, and presentation preparation.
Communication: Screen and respond to calls and emails professionally, using good judgment.
Stakeholder Collaboration: Work with various departments and external stakeholders while maintaining confidentiality.
Regional Admin Support: Coordinate with administrative teams in other locations for regional needs.
Office Upkeep: Handle couriers, packages, office maintenance, and supplies.
Security and Compliance: Exercise judgment on security procedures.
Other Duties: Perform additional tasks as assigned.