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Jobs or company...

Admin Assistant

Salary undisclosed
Original
Simplified

  1. Office Management: Oversee the day-to-day operations of the office, ensuring a productive and organized environment. This includes managing office supplies, coordinating with vendors, and maintaining inventory levels.

  2. Calendar and Scheduling: Manage and coordinate the schedules of the Chairman and General Manager, including personal and business appointments, meetings, and events. Ensure all logistics are in place and communicate any necessary changes promptly.

  3. Travel Coordination: Plan and arrange travel for the executive team, including booking flights, accommodations, and transportation. Prepare travel expense reports and ensure all travel documents are organized and up-to-date.

  4. Event Planning: Organize and execute company events, meetings, and team-building activities. Handle venue bookings, catering, and other logistics to ensure seamless event execution.

  5. Communications: Serve as a central point of contact for internal and external communications. Draft and edit professional emails, letters, and other correspondence. Manage phone calls, messages, and screen calls as necessary.

  6. Financial Administration: Handle banking transactions, manage expenses, invoices, and payments. Maintain accurate financial records and assist with budget tracking.

  7. Investment Project Support: Liaise with and monitor the Chairman's investment projects, ensuring all financial records are maintained accurately and up-to-date.

  8. Healthcare Coordination: Assist with scheduling and coordinating medical appointments and healthcare needs for the Chairman and General Manager, managing personal health-related tasks with discretion.

  9. Errand Management: Oversee personal errands and household matters for the Chairman and General Manager, ensuring all personal activities are arranged and managed efficiently.

  10. Corporate Gifts: Manage the purchasing, packaging, and distribution of corporate gifts. Ensure gifts are branded appropriately and delivered on time.

  11. Real-Time Support: Be prepared to address last-minute changes, provide real-time support, and execute additional assignments as delegated by the Chairman or General Manager.

Job Requirements:

  • 1 years of Secretary experiences and Office Administration work.

  • Minimum Diploma in Business Administration or equivalent.

  • Professional and positive attitude.

  • Good hands-on knowledge of Microsoft Office (PowerPoint, Words, Excel).

  • Able to work independently with initiative.

  • Good written and verbal communication.

  • Able to multi-task and communicate well with people of all level.

  • Able to handle sensitive matters with a high level of confidentiality.


Summary of role requirements:
  • Looking for candidates available to work:
    • Monday: Morning
    • Tuesday: Morning
    • Wednesday: Morning
    • Thursday: Morning
    • Friday: Morning
  • 1 year of relevant work experience required for this role
  • Working rights required for this role
  • Expected salary: $3,000 - $5,000 per month
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