Executive Secretary

About Our Client

Our client is an established and prominent organization and they are looking for a competent professional to join their team.

Executive Secretary

About the Role:

Using a high degree of judgement and discretion, you will provide administrative support to the Chief Executive Officer. You will prepare correspondence, prioritize projects and calendar to maximize the executive’s time and productivity, and plan meetings, trips and events.

Job Description:

• Provide full secretarial support to the CEO daily duties and affairs, in relation to managing the group businesses;
• Maintain and update CEO’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments;
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance to business meetings schedule etc.;
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional, internal and external business functions/events;
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters;

Job Requirements:

• Diploma in Secretarial Studies or related discipline;
• Minimum 5 years of relevant working experience;
• Demonstrated readiness to create and promote a welcoming, collaborative team-based environment in the CEO’s office, maintaining a respectful workplace and modelling a positive attitude;
• Demonstrated capability to manage stressful situations and to use sound judgement and initiative, particularly as it relates to handling sensitive and/or confidential information;
• Excellent and effective written and oral communication skills, problem-solving skills, time management skills; attention to details;
• Effectively bilingual in English and Mandarin, written and verbal;
• Proven proficiency with Microsoft Office applications;
• Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks, follow through, and work independently without supervision while handling frequent interruptions and rapidly shifting priorities;
• Ability to communicate and work effectively with a broad spectrum of people in sometimes difficult situations;
• Ability to manage details of multiple and complex projects with firm timelines and schedules;
• Mature, reliable and hardworking with pleasant personality;
• Effectively bi-lingual in English and Chinese, both written and verbal.
• 5.5 days workweek.

Personal characteristics:

· Meticulous and strong problem-solving skills;

· Remain calm under pressure and think quickly on your feet;

· Team player and able to handle matters independently;

· Professionalism.

Are you ready for a challenging and exciting endeavour that will require the investment of a lot of hard work, dedication and all your experience? Are you ready to bring your skills and competencies to support the establishment and enhancement of our client’s business? If yes, you might be exactly the new team member they are looking for!

Please submit your updated and comprehensive CV in MS WORD FORMAT ONLY (NOT PDF) with full career details with recent photograph, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date to:

What our client offers

Our client offers an attractive remuneration package, a fast-paced and exciting working environment and provide challenging opportunities for career advancement. They care about their employees. They are not just an employer. They are a Team. They do not just offer you a job, they offer you a career. By joining their team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for customers, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic and fast-growing organization.

Personal Data Protection Statement for Job Applicants

Please be informed that the personal data you provided by way of your job application to Benchmark will be collected, used and disclosed by or on behalf of Benchmark to determine or investigate your suitability, eligibility or qualifications for employment with Benchmark and/or its clients and manage your application for employment with Benchmark and/or its clients including identifying you as potential candidate for future suitable positions and/or notifying you of any such positions, either existing or in the future.

Thank You!

We thank all applicants for their interest in a career with our client. Due to the high volume of incoming applications, we will not be able to respond to all applicants. Therefore, only shortlisted applicants will be notified for interviews. All applications will be treated with the strictest confidence.

THOMAS CHAN | MOM CEI No: R1766693 | Benchmark Staffing Solutions | MOM EA License: 21C0679 | UEN: 53435609E