Executive - People, Culture & Organisation
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ABOUT US
HCSA Community Services is a charitable organisation with the Institute of a Public Character (IPC) status and a member of the National Council of Social Service. As a family of dedicated staff, volunteer teams, and corporate and community partners, we continue to give a future and a hope to the vulnerable in society
HCSA is certified as a Great Place to Work . At HCSA, our commitment to being a Great Place to Work is not just a label; it's a reflection of the vibrant and supportive culture we have nurtured together. Within our organisation, everyone is not just a part of a team; they are valued contributors to a workplace built on respect, fairness, and mutual support. Our leaders are known for their credibility, a result of our unwavering dedication to open dialogue and integrity.
At the heart of HCSA's existence is a profound purpose – to give a future and hope for the vulnerable among us. Building and sustaining this culture is a critical part of achieving our mission. We invite you to embark on a rewarding journey where your skills, ideas, and passion will contribute to making a difference in the lives of those in need
GENERAL SUMMARY
Reporting to the Manager, People, Culture, Organisation (PCO), the Executive, People, Culture, Organisation is responsible for the execution of HR administration, as well as assisting with aspects of employee engagement.
The HR executive is responsible for
· HR operations and administration;
· Execution of HR plans;
· Providing support on HR and organisational development matters; and
· Ensuring that all HR practices are compliant with relevant legal and statutory requirements
ROLES & RESPONSBILITIES
Recruitment, Selection & Separation
1. Manage the recruitment and selection process under the guidance of Manager, PCO, including placement of job postings, shortlisting of candidates, conducting reference checks and providing guidance to hiring managers;
2. Obtaining the necessary employment permits for non-local employees;
3. Preparation of administrative forms upon commencement of new employees;
4. Manage the offboarding process under the guidance of Manager, PCO, from acceptance of resignation, administration of letter for separation for other reasons, coordinating with relevant parties for handover and offboarding, arranging for exit interviews
Compensation & Benefits
1. Administration of payroll including related statutory submissions such as CPF, Income Tax;
2. Administration of staff benefits including leave, claims, EAP, insurance etc.
Employee Engagement
1. Serve as the first point of contact for the support of employees’ needs & enquiries;
2. Communicate regularly with employees regarding HR matters;
3. Provide support in employee engagement/organisation-development events,
Administration
1. Maintain accurate and up-to-date employee records;
2. Provide administrative support for various people practice pillars such as learning & development, recognition and rewards, performance management, people welfare, employee relations and communications, people engagement;
3. Ensure compliance with all statutory and regulatory requirements;
4. Prepare and replenish namecards (whether digital or physical);
Any other relevant duties as assigned
QUALIFICATIONS
Education And Experience
1. Minimum Diploma in HR with 3 years’ experience in HR Operations; Basic understanding of various HR Operations roles
Other Requirements (if any)
1. Proficient in Microsoft Office suite of applications
2. People-oriented with a service mindset – able to work well with other departments; treats employees as customers
3. Proactive, with the ability to plan ahead, prioritise and work independently
4. Detailed and meticulous
5. Effective communicator – astute listener and able to pick up on subtle cues that others may miss. Effective in spoken and written communication
6. Digitally fluent, possess openness and skillset to independently and proactively explore how digital tools may augment work and increase productivity
Work Arrangement - Full -time (42-hour work week); Permanent
Workplace - 1 Lorong 23 Geylang
Salary commensurate with experience. To expedite processing time, kindly please visit https://hcsa.org.sg/careers/ to complete the online job application form and attach your resume in the form.
ABOUT US
HCSA Community Services is a charitable organisation with the Institute of a Public Character (IPC) status and a member of the National Council of Social Service. As a family of dedicated staff, volunteer teams, and corporate and community partners, we continue to give a future and a hope to the vulnerable in society
HCSA is certified as a Great Place to Work ®. At HCSA, our commitment to being a Great Place to Work® is not just a label; it's a reflection of the vibrant and supportive culture we have nurtured together. Within our organisation, everyone is not just a part of a team; they are valued contributors to a workplace built on respect, fairness, and mutual support. Our leaders are known for their credibility, a result of our unwavering dedication to open dialogue and integrity.
At the heart of HCSA's existence is a profound purpose – to give a future and hope for the vulnerable among us. Building and sustaining this culture is a critical part of achieving our mission. We invite you to embark on a rewarding journey where your skills, ideas, and passion will contribute to making a difference in the lives of those in need
GENERAL SUMMARY
Reporting to the Manager, People, Culture, Organisation (PCO), the Executive, People, Culture, Organisation is responsible for the execution of HR administration, as well as assisting with aspects of employee engagement.
The HR executive is responsible for
· HR operations and administration;
· Execution of HR plans;
· Providing support on HR and organisational development matters; and
· Ensuring that all HR practices are compliant with relevant legal and statutory requirements
ROLES & RESPONSBILITIES
Recruitment, Selection & Separation
1. Manage the recruitment and selection process under the guidance of Manager, PCO, including placement of job postings, shortlisting of candidates, conducting reference checks and providing guidance to hiring managers;
2. Obtaining the necessary employment permits for non-local employees;
3. Preparation of administrative forms upon commencement of new employees;
4. Manage the offboarding process under the guidance of Manager, PCO, from acceptance of resignation, administration of letter for separation for other reasons, coordinating with relevant parties for handover and offboarding, arranging for exit interviews
Compensation & Benefits
1. Administration of payroll including related statutory submissions such as CPF, Income Tax;
2. Administration of staff benefits including leave, claims, EAP, insurance etc.
Employee Engagement
1. Serve as the first point of contact for the support of employees’ needs & enquiries;
2. Communicate regularly with employees regarding HR matters;
3. Provide support in employee engagement/organisation-development events,
Administration
1. Maintain accurate and up-to-date employee records;
2. Provide administrative support for various people practice pillars such as learning & development, recognition and rewards, performance management, people welfare, employee relations and communications, people engagement;
3. Ensure compliance with all statutory and regulatory requirements;
4. Prepare and replenish namecards (whether digital or physical);
Any other relevant duties as assigned
QUALIFICATIONS
Education And Experience
1. Minimum Diploma in HR with 3 years’ experience in HR Operations; Basic understanding of various HR Operations roles
Other Requirements (if any)
1. Proficient in Microsoft Office suite of applications
2. People-oriented with a service mindset – able to work well with other departments; treats employees as customers
3. Proactive, with the ability to plan ahead, prioritise and work independently
4. Detailed and meticulous
5. Effective communicator – astute listener and able to pick up on subtle cues that others may miss. Effective in spoken and written communication
6. Digitally fluent, possess openness and skillset to independently and proactively explore how digital tools may augment work and increase productivity
Work Arrangement - Full -time (42-hour work week); Permanent
Workplace - 1 Lorong 23 Geylang
Salary commensurate with experience. To expedite processing time, kindly please visit https://hcsa.org.sg/careers/ to complete the online job application form and attach your resume in the form.
