Administrative Assistant/Executive

Job Description & Requirements

Key Responsibilities:

• Provide admin and operation support in training, material preparations, and other logistics purposes.
• Assist in training, marketing, and execution of both physical and virtual training events (e.g., webinars, talks and workshops)
• Manage the training calendar to ensure all training programmes are running smoothly and timely.
• Coordination of all course registrations and enrolments.
• Assist in managing trainers, clients, and end-users feedback, inquiries, and correspondence.
• Provide support in answering incoming calls, appointment bookings, and administrative support whenever needed at night or on weekends.
• Work closely with finance on payment and fee collection matters.
• Provide ad hoc admin and operation support for human resources.
• Other duties as assigned by the Executive Director.

Requirements:

• Polytechnic Diploma holder and above.
• At least 3 years in a similar role and experience in a charity is advantageous.
• Good communication and interpersonal skills.
• Customer-focused.
• A good team player.
• Proficient in IT-related troubleshooting, and Microsoft Office applications, especially Excel, PowerPoint, and Outlook.
• Able to multi-task and be flexible to cover front-desk duties.

Job Highlights:

• Attractive remuneration package, AWS, hybrid work arrangements, and work-life balance.
• Career growth, medical and dental benefits.
• Good location, near MRT station.

* Note: Only shortlisted candidates will be notified.