Secretary

Management Support

• Provide daily administrative support for Directors.
• Maintains diary and calendars for Directors. Plan, organize, and manage appointments, meeting schedules and travel plans.
• Consolidate monthly/weekly reports for Directors' review
• Expenses and claims for Directors.
• Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others’ ideas into solutions and procedures
• Any other ad-hoc duties as assigned

Office Administration

• Manage HR records for staff.
• Handle all office matters relating to telephone, faxes, mail and daily courier.
• Review the office equipment contract such as photocopier, fax machine and courier services, etc.
• Order of pantry and stationery items as well as to maintain the stock.
• Handle the company’s corporate, staff gift and hampers.
• Undertake any ad-hoc projects related to the office admin.

Requirements:

• Minimum 2 years of secretarial/administrative support experience for senior management
• Proficient in MS Office suite