Event Coordinator
$ 3,000 - $ 3,000 / Per Mon
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Key Responsibilities:
Event Planning and Coordination:
Plan, organize, and coordinate all logistical aspects of roadshow events, ensuring seamless execution from inception to completion.
Develop comprehensive event timelines, budgets, and project plans, and adhere to deadlines and financial parameters.
Liaise with internal stakeholders, including marketing, sales, and operations teams, to align event objectives with overall business goals.
Vendor and Venue Management:
Source and negotiate with vendors, suppliers, and venues to secure competitive pricing and ensure high-quality event delivery.
Coordinate logistics such as venue selection, catering, audiovisual requirements, and transportation.
Manage relationships with vendors and ensure all contractual obligations are met.
On-Site Event Management:
Oversee event set-up, tear-down, and day-of logistics to ensure smooth operations.
Supervise on-site staff, volunteers, and temporary personnel, providing guidance and support as needed.
Address any issues or challenges that may arise during events promptly and effectively.
Compliance and Risk Management:
Ensure compliance with all relevant legal, health, and safety regulations throughout the planning and execution phases.
Implement risk management strategies to mitigate potential hazards and liabilities.
Post-Event Evaluation and Reporting:
Conduct thorough post-event evaluations to assess event success and effectiveness in meeting objectives.
Analyze attendee feedback and performance metrics to identify areas for improvement and make recommendations for future events.
Event Planning and Coordination:
Plan, organize, and coordinate all logistical aspects of roadshow events, ensuring seamless execution from inception to completion.
Develop comprehensive event timelines, budgets, and project plans, and adhere to deadlines and financial parameters.
Liaise with internal stakeholders, including marketing, sales, and operations teams, to align event objectives with overall business goals.
Vendor and Venue Management:
Source and negotiate with vendors, suppliers, and venues to secure competitive pricing and ensure high-quality event delivery.
Coordinate logistics such as venue selection, catering, audiovisual requirements, and transportation.
Manage relationships with vendors and ensure all contractual obligations are met.
On-Site Event Management:
Oversee event set-up, tear-down, and day-of logistics to ensure smooth operations.
Supervise on-site staff, volunteers, and temporary personnel, providing guidance and support as needed.
Address any issues or challenges that may arise during events promptly and effectively.
Compliance and Risk Management:
Ensure compliance with all relevant legal, health, and safety regulations throughout the planning and execution phases.
Implement risk management strategies to mitigate potential hazards and liabilities.
Post-Event Evaluation and Reporting:
Conduct thorough post-event evaluations to assess event success and effectiveness in meeting objectives.
Analyze attendee feedback and performance metrics to identify areas for improvement and make recommendations for future events.
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