Executive Assistant

Job Description

Job Title: Executive Assistant

Location: Singapore

---

Job Summary

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide

comprehensive administrative support to our executive team in Singapore. This role requires

a meticulous individual with excellent communication skills, a knack for problem-solving,

and the ability to handle confidential information with discretion. The ideal candidate is

adaptable and skilled at prioritizing tasks in a fast-paced environment.

Key Responsibilities

- Executive Support:

- Manage and maintain the executive team's calendars, schedule appointments, and

arrange meetings.

- Coordinate travel arrangements, including flight bookings, accommodation, and itinerary

preparation.

- Prepare and organize materials for meetings, presentations, and conferences.

- Draft, review, and manage correspondence, reports, and documentation on behalf of the

executive team.

- Administrative Tasks:

- Handle day-to-day administrative functions, including filing, data entry, and document

management.

- Manage expenses and handle budgeting tasks for the executive team.

- Oversee oNice supply inventory and ensure the oNice is well-maintained and fully

stocked.

- Communication:

- Act as a liaison between the executive team and internal/external stakeholders.

- Assist in drafting internal and external communications and correspondence.

- Facilitate eNicient communication within the team and ensure timely responses to emails

and messages.- Project Coordination:

- Support the executive team in planning and executing special projects and company

initiatives.

- Track progress on various projects, ensuring deadlines are met and key deliverables are

completed.

- Conduct research and prepare reports as required by the executives.

- Event Planning:

- Organize and manage events, meetings, and team gatherings, including logistics,

catering, and venue arrangements.

- Coordinate team-building activities, oN-sites, and other events to foster team cohesion.

Qualifications

- Education: Bachelor’s degree in Business Administration, Communications, or a related

field preferred.

- Experience: Minimum of 3 years of experience as an executive assistant or in a similar role,

preferably in a multinational organization.

- Skills:

- Strong proficiency in Microsoft ONice Suite (Word, Excel, PowerPoint, Outlook).

- Excellent written and verbal communication skills.

- Highly organized, with a keen attention to detail.

- Ability to manage multiple tasks, prioritize workload, and meet deadlines.

- Discretion and confidentiality in handling sensitive information.

- Must be fluent (spoken and written) in both English and Mandarin.

Attributes

- Proactive, with a strong sense of initiative and the ability to anticipate needs.

- Collaborative and able to work eNectively across diNerent levels and teams.

- Adaptable, flexible, and open to taking on new responsibilities as they arise.

- Positive attitude and a strong commitment to professional development.

Benefits

- Competitive salary and comprehensive benefits package.

- Opportunities for career development and growth.

- A supportive and dynamic work environment.