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Operations Administrative Assistant

Salary undisclosed

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Job Overview

You will be responsible for providing daily operations admin support to the team while working closely with the sales & engineering team.

Duties and responsibilities:

  • Responsible for the daily operations activities such as purchasing, inventory and delivery etc.
  • Responding to clients' queries and calls.
  • Process and maintain purchase order to suppliers.
  • Monitor stock status with the suppliers to ensure on-time delivery date.
  • Perform timely inventory planning and stocking to ensure order fulfilment on customers’ orders.
  • Co-ordinate with freight forwarders for incoming and outgoing shipments delivery.
  • Perform inventory control and tracking demo unit and monitor stock movement and ensure store in compliance with regulatory.
  • Support sales team in generate paperwork (invoices, DOL and update database to ERP etc.
  • Assist regulatory registration (HSA & NEA), liaise and work with local authorities, compliance with SOP and renewal of relevant license.
  • Support internal and external audits (GDPMDS).
  • Assist in administrative office, maintenance/facility/visitors management.
  • All other ad hoc duties as assigned by the Reporting Managers.

Other Information:

  • Working hours : Mon – Thurs 9am to 6pm, Fri 9am to 5.30pm

Education and skill requirement:

  • Degree/Diploma graduate with no experience are welcome.
  • GCE ‘O’/ ‘A’/Diploma/Degree (Business, Logistics & Shipping, purchasing) or any other relevant educations.
  • Min 1-2 years hands-on Operations Admin/Purchasing/Logistic experience.
  • Able to work independently and under pressure, multi-tasked.
  • Customer orientated approach, highly well organized, meticulous, accountability
  • Team player, good in monitoring & follow up skills and has good interpersonal & communication skills.