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This is a one-year contract with the option for renewal or conversion to a permanent position.
Key Responsibilities
General
- Self-management
- Sustain a working approach which is self-motivated, performing duties effectively and safely with a full understanding of the role
- Be committed to working in order to support the best interests of Williams Lea and the client, contributing towards their goal
Customer Service Exhibit a professional and customer focused approach in all dealings with Investment Banking Division personnel
Operations
- Sorting, distributing and collecting mail, newspapers and magazines (Internal and External)
- Delivering Internal and external tracked items
- Support simple Reprographics requests such as document copying, scanning, binding
- Work closely with the Mailroom and Reprographics teams for urgent mail/print requests
- Stock-take and order stationery and paper for department
- Monitor status, top up paper/consumables of all copiers/printers/fax machines within department
- To manage the department’s facsimile requirements, including collection and distribution
- To maintain the department’s library of newspapers, periodicals and officials publications and to ensure that they are updated and filed as required
- Package and label documents or other requested materials for local/overseas shipping or courier delivery
- To make external dispatch runs within the CBD (City) area, or as instructed by the Office Manager, for official purposes only
- Perform any other office administrative tasks assigned
- To maintain a clean and tidy work area
- Understand and comply with Health & Safety regulations in line with company’s and client’s Health and Safety Policies
Key personal attributes
- Provide a high level of customer service in all activities, demonstrating pride and professionalism at all times
- All telephone calls are answered within a specified timing, in a professional manner, and all client requests are followed through with professional approach
- Understand the importance of the client’s request, discuss and agree to requests once understood
- Provide other related value-add services – explore service improvements through innovations and use of technology
Key Competencies
- Client Focus
- Team skills
Summary of role requirements:
- Looking for candidates available to work:
- Monday: Morning, Afternoon, Evening
- Tuesday: Morning, Afternoon, Evening
- Wednesday: Morning, Afternoon, Evening
- Thursday: Morning, Afternoon, Evening
- Friday: Morning, Afternoon, Evening
- 2-3 years of relevant work experience required for this role
- Working rights required for this role
- Expected salary: $2,000 - $2,200 per month
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