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We are seeking a highly organized and detail-oriented Executive Personal Assistant/ Secretary to join our team in Singapore.
In this exciting role, you will help organize both the business and personal duties for the CEO, ensuring smooth day-to-day operations and seamless meeting arrangements.
Responsibilities:
- Manage the CEO’s business and personal schedules - prioritizing appointments, travel arrangements, and other activities
- Anticipate and fulfil the CEO’s needs, from coordinating appointments and securing reservations to managing household logistics and personal errands
- Manage travel logistics with our chauffeurs with a focus on comfort and efficiency, ensuring seamless transitions between locations
- Oversee personal finances, making payments, handling expense reports, and maintaining financial records (as instructed by CEO)
- Maintain a high level of confidentiality and discretion regarding the CEO's personal life
- Research and source vendors, services, and products on CEO’s request
Minimum Requirements:
- Minimum 8 years of experience as a Personal Assistant or similar role, ideally supporting high-net-worth individuals
- Impeccable organizational skills and the ability to manage multiple personal and professional tasks simultaneously
- Strong communication and interpersonal skills, with a professional and highly discreet demeanor
- Proficient in MS Office Suite and comfortable navigating various online platforms and booking systems
- Exceptional problem-solving skills and the ability to source solutions independently, often under time pressure
- Thrive in a fast-paced environment and possess excellent time management skills
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