Museum Officer, Programmes (Administration)
$ 4,260 - $ 4,260 / Per Mon
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Job Responsibilities
Carry out administrative functions within Programmes department, ensuring that the department complies with MBS administrative processes
Be an active member of the museum’s Admin Group, which includes representatives from each department who carry our administrative tasks
Liaise with other departments in MBS, such as HR, Procurement, and Finance, where necessary
Collate and distribute both incoming and outgoing mail
Maintain the department’s files, ensuring there is adequate data storage systems for record retention, plus measures to ensure the security and confidentiality of files and that the team remains compliant with Marina Bay Sands’ data governance processes
Maintain internal Standard Operating Procedure (SOP) documents
Coordinate Service Requests from beginning to completion
Work closely with the Museum Administration team on monthly General Ledger reports, forecasting and monthly budget reports, and ensure accurate monthly records are kept
Maintain a departmental calendar file to ensure required forecasts, budgets are properly prepared and submitted on a timely basi
Other duties as directed
Job Requirements
Education & Certification
No formal education required
Experience
Experience of working in a museum, gallery or science centre
A good understanding of the museum-sector in Singapore
An awareness of, and interest in the Exhibitions, Programmes and educational activities at ArtScience Museum
Other PrerequisitesExcellent written and spoken English
Computer literate, proficiency MS Office
Experience in preparing spreadsheets, budgets and data
Ability to work on multiple tasks simultaneously in a fast-paced environment
Excellent project and time management skills, with the ability to meet deadlines
Carry out administrative functions within Programmes department, ensuring that the department complies with MBS administrative processes
Be an active member of the museum’s Admin Group, which includes representatives from each department who carry our administrative tasks
Liaise with other departments in MBS, such as HR, Procurement, and Finance, where necessary
Collate and distribute both incoming and outgoing mail
Maintain the department’s files, ensuring there is adequate data storage systems for record retention, plus measures to ensure the security and confidentiality of files and that the team remains compliant with Marina Bay Sands’ data governance processes
Maintain internal Standard Operating Procedure (SOP) documents
Coordinate Service Requests from beginning to completion
Work closely with the Museum Administration team on monthly General Ledger reports, forecasting and monthly budget reports, and ensure accurate monthly records are kept
Maintain a departmental calendar file to ensure required forecasts, budgets are properly prepared and submitted on a timely basi
Other duties as directed
Job Requirements
Education & Certification
No formal education required
Experience
Experience of working in a museum, gallery or science centre
A good understanding of the museum-sector in Singapore
An awareness of, and interest in the Exhibitions, Programmes and educational activities at ArtScience Museum
Other PrerequisitesExcellent written and spoken English
Computer literate, proficiency MS Office
Experience in preparing spreadsheets, budgets and data
Ability to work on multiple tasks simultaneously in a fast-paced environment
Excellent project and time management skills, with the ability to meet deadlines
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