Associate (Contract, Calendaring/Minutes Taking/Events Supporting)

Duties & Responsibilities:

• Support administrative duties, including budget tracking, data entry, documents filling, overseeing of goods & procurement flow, etc. in relation to events and visits.
• Support events and visits, prepare, plan and coordinate electronic materials / presentations leading up to events.
• Efficient document management such as printing and filing of the documents
• Assist with day-to-day operations of the Sustainability office, including calendaring of the 2 Directors and arranging for meetings
• Monitoring of office supplies
• Handle accounting function of the department, keeping track of department’s budget and expenses.
• Verify and ensure all invoices are recorded accurately.
• Process payments to suppliers and handle suppliers’ inquiries for any payment related matters
• Handle petty cash and monthly staff expenses claim
• Taking minutes of Sustainability committee meeting and follow up actions.
• Prepare monthly project progress reports
• Other administrative duties as assigned by the supervisor.

Qualification, Skills & Abilities:

• Candidate must possess at least a Diploma/Degree
• Computer literacy and proficient in Microsoft Office and any Design software: Such as Canva, Adobe to assist in preparing e-materials for events and/or presentations
• Good ability/experience & confidence in taking minutes relating to higher academic subjects a MUST
• 5-8 years of relevant working experience. Support and personal assistance experience to marketing/creative centric organisations highly preferred
• Meticulous and attention to details, and strong multi-tasking ability
• Responsible, highly independent, proactive, show initiative to learn and adapt to changes.
• Team player with good communication skills