Admin and Operations Coordinator
$ 3,000 - $ 3,000 / Per Mon
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Scope of responsibilities
Responsible for the daily operation requirements of Agape Services Pte Ltd, a social enterprise of Far East Organization, which includes Sales Operations, and general administration duties of the social enterprise.
Duties and Responsibilities.
Provide overall administration support to the Operations Team
Coordinate between different departments, clients and contractors to ensure order fulfilment and proper documentation and billing
Liaise, coordinate, plan job assignments for contractors according to work schedule and requirements while ensuring that budget and cost are in control
Administer the procurement process, coordinating with vendors for the delivery of goods and services, and managing post-delivery actions
Communicate and liaise with clients on their job request, work on pricing and costing in accordance to the framework which includes seeking approval on the proposed quotation, issuance of quotations, issuance of service delivery reports, etc
Managing inventory system, including machinery, equipment and consumables. This involves conducting regular stock checks, administering records to track incoming and outgoing stock, and ensuring proper inventory management.
Handle customer complaints timely and follow up with Operations Team to provide appropriate solutions and/or alternatives
Prepare and liaise with Operations Team and Finance Department for timely billing of work done
Check and reconcile attendance entries in the Time-Management System
Any other administrative and operational duties assigned
Requirements
Diploma in any field
At least 1 years of relevant experience
Proficient in MS Office preferred
Highly resourceful, independent and able to work in a fast-paced environment
Excellent communication, organizational and interpersonal skills
Adaptable, resilient and able to work under pressure
Self-driven nature with strong attention to detail
Responsible for the daily operation requirements of Agape Services Pte Ltd, a social enterprise of Far East Organization, which includes Sales Operations, and general administration duties of the social enterprise.
Duties and Responsibilities.
Provide overall administration support to the Operations Team
Coordinate between different departments, clients and contractors to ensure order fulfilment and proper documentation and billing
Liaise, coordinate, plan job assignments for contractors according to work schedule and requirements while ensuring that budget and cost are in control
Administer the procurement process, coordinating with vendors for the delivery of goods and services, and managing post-delivery actions
Communicate and liaise with clients on their job request, work on pricing and costing in accordance to the framework which includes seeking approval on the proposed quotation, issuance of quotations, issuance of service delivery reports, etc
Managing inventory system, including machinery, equipment and consumables. This involves conducting regular stock checks, administering records to track incoming and outgoing stock, and ensuring proper inventory management.
Handle customer complaints timely and follow up with Operations Team to provide appropriate solutions and/or alternatives
Prepare and liaise with Operations Team and Finance Department for timely billing of work done
Check and reconcile attendance entries in the Time-Management System
Any other administrative and operational duties assigned
Requirements
Diploma in any field
At least 1 years of relevant experience
Proficient in MS Office preferred
Highly resourceful, independent and able to work in a fast-paced environment
Excellent communication, organizational and interpersonal skills
Adaptable, resilient and able to work under pressure
Self-driven nature with strong attention to detail
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