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Administrative Executive, Facilities Management and Real Estate - 6 Months Contract
$ 3,000 - $ 3,000 / Per Mon
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1. Office Administration
Document Management: Maintaining, organizing, and updating physical and digital files related to property leases, maintenance contracts, vendor agreements, and other critical documents.
Correspondence: Handling incoming and outgoing communications, including emails, phone calls, and mail related to FM and RE operations.
2. Financial Administration
Invoicing and Payments: Processing invoices from vendors, ensuring timely payments, and reconciling accounts with the finance department.
Lease Administration: Monitoring lease agreements, tracking payment schedules, renewals, and ensuring compliance with lease terms.
3. Vendor and Contract Management
Contract Administration: Managing contracts with service providers (e.g., cleaning, security, maintenance), ensuring compliance with terms, and coordinating renewals or terminations.
Vendor Coordination: Liaising with vendors for services, scheduling maintenance work, and ensuring timely delivery of services.
4. Real Estate Administration
Property Management Support: Assisting with day-to-day management of properties, including tenant communications, rent collection, and property inspections.
Data Management: Maintaining databases related to property portfolios, including details on ownership, lease agreements, and property performance metrics.
6. Customer Service
Tenant Relations: Acting as a point of contact for tenants or occupants, addressing concerns, and coordinating responses to issues.
7. Project Management Support
Project Documentation: Assisting in the preparation and management of documentation for real estate and facility projects.
Timeline Tracking: Monitoring project timelines, ensuring tasks are completed on schedule, and reporting progress to management.
Any other adhoc duties as per assigned
Document Management: Maintaining, organizing, and updating physical and digital files related to property leases, maintenance contracts, vendor agreements, and other critical documents.
Correspondence: Handling incoming and outgoing communications, including emails, phone calls, and mail related to FM and RE operations.
2. Financial Administration
Invoicing and Payments: Processing invoices from vendors, ensuring timely payments, and reconciling accounts with the finance department.
Lease Administration: Monitoring lease agreements, tracking payment schedules, renewals, and ensuring compliance with lease terms.
3. Vendor and Contract Management
Contract Administration: Managing contracts with service providers (e.g., cleaning, security, maintenance), ensuring compliance with terms, and coordinating renewals or terminations.
Vendor Coordination: Liaising with vendors for services, scheduling maintenance work, and ensuring timely delivery of services.
4. Real Estate Administration
Property Management Support: Assisting with day-to-day management of properties, including tenant communications, rent collection, and property inspections.
Data Management: Maintaining databases related to property portfolios, including details on ownership, lease agreements, and property performance metrics.
6. Customer Service
Tenant Relations: Acting as a point of contact for tenants or occupants, addressing concerns, and coordinating responses to issues.
7. Project Management Support
Project Documentation: Assisting in the preparation and management of documentation for real estate and facility projects.
Timeline Tracking: Monitoring project timelines, ensuring tasks are completed on schedule, and reporting progress to management.
Any other adhoc duties as per assigned
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