Admin Executive/ Admin Executive
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Carry out project administrative tasks:
- Apply relevant permits and insurances.
- Generate invoices.
- Issue credit notes and debit notes if required.
- Send invoices to clients.
- Prepare purchase orders for suppliers and vendors as per finance SOP.
- Monitor and update on status of COD clients to management.
- Collate monthly sales figures (billed & unbilled) for finance to prepare monthly revenue analysis.
Carry out the administrative tasks related to HR, Finance and General Office Management:
- Prepare documentation for Divisional Senior Management Claims.
- Prepare documentation for divisional HR requirements.
- Perform daily office admin duties including upkeep of office and filing system.
- Prepare documentation required for insurance.
- Liaise with CLPL’s Logistics Section to facilitate all matters relating to office operation.s
- Organise meetings and minor events.
Provide secretarial support to Senior Management.
- Minutes taking.
- Office filing.
- Remind senior management of important tasks and deadlines.
- Writing and issuing emails on behalf of senior management.
- Calendar Management for Division (e.g., scheduling meetings and appointments, etc).
Carry out general administrative tasks:
- Taking stock of office supplies
- Maintain contact lists
- Maintain record of office keys
- Perform the receptionist tasks:
Serves visitors by greeting, welcoming and directing them appropriately.
Notifies company personnel of visitor arrival.
Maintains security and telecommunications system.
Informs visitors by answering or referring inquiries.
Processing and directing mail and incoming packages or deliveries.
- Proficiency in MS Office.
- Working knowledge of Google Docs.
- Proficiency in Google Calendar Management.
- Proficient in English /Possess good command of English spelling and grammar skills.
- Proficiency in ERP system.
- Ability to track and organise events.
- Ability to manage calendars.
- Knowledge of customer service.
- Knowledge of procurement and billing processes.
- Monitor status of cash payments and tax invoices.
- Ability to interpret quotations and payment terms and conditions.
- Ability to manage time and prioritise tasks
- Knowledge of document management and filing systems
- Ability to understand and improve processes related to document management
- Understand and ability to enforce office policies and procedures.
- Knowledge of business etiquette
- Submission of ordered items, stationary and related things for staff for approval.
- Implement, maintain and update administrative procedures related to HR, Finance and General Office
Management.
- Communication (Verbal and Written)
- Interpersonal Skills
- Time Management and organising Skills
- Problem-Solving and decision-making skills
- Teamwork
- Professional image
- All jobs are billed correctly.
- Cash clients invoicing and receipts of payment (e.g. up to 30 days).
- Fast pace working environment.
- Work and thrive under pressure.
- Cross-culture.
- Multitasking, problem-solving and decision-making.
- Liaison with internal and external parties.
Job Type: Full-time
Pay: $700.00 - $800.00 per month
Schedule:
- Day shift
Supplemental Pay:
- Overtime pay
- Yearly bonus
