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Executive Officer / Senior Executive Officer, Volunteer Management

Salary undisclosed

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This job is expected to be in high demand and may close soon. We’ll remove this job ad once it's closed.


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The Officer plays a pivotal role in supporting the recruitment, training, scheduling, and coordination of volunteers. Aside from impact tracking, he/she also helps to ensure the smooth operations of volunteer programmes including events to enhance engagement and retention.

Key Responsibilities

  • Provide administrative support to the Programme Director and Volunteer Management team
  • Maintain accurate and up-to-date records of the volunteer database and programme activities including assignments, training sessions, and community partnerships.
  • Assist with budget tracking, financial reporting and volunteer impact reporting.
  • Manage volunteer database and records
  • Support recruitment, training, supervision, evaluation and assignment of volunteers for streamlined operations.
  • Coordinate travel arrangements, event logistics, and meeting schedules for programme staff and volunteers.
  • Support the planning and execution of volunteer appreciation events and related activities
  • Manage programme-related correspondence, including emails, phone calls, and mail.
  • Order and maintain office supplies and equipment as needed.

Requirements

  • Diploma or bachelor's degree in a relevant field, such as business administration or office management.
  • Minimum of 2 years of experience in an administrative role, preferably within the non-profit or legal sectors.
  • Strong organisational, communication, and time-management skills, with the ability to multitask and prioritise effectively.
  • Good communication and interpersonal skills, with the ability to interact professionally with volunteers, staff and external stakeholders.
  • Proficiency in Microsoft Office applications and database management software.
  • Familiarity with the legal profession and community organisations is a plus.

Job Type: Full-time

Work Location: In person

Application Deadline: 25/06/2024