Admin & HR Assistant/Executive

Roles & Responsibilities

• Attending to phone calls, handling mails and arranging courier services;

• Perform general office administrative duties such as stationary / pantry requisition and maintenance of office equipment and facilities;

• Handling Company certifications (i.e. BCA, SLOTS, SCDF, ISO, BizSafe, etc.)

• Assist in recruitment related matters such as placing advertisements, shortlisting and scheduling suitable candidates for interviews, preparing employment contracts and letters of appointment;

• Administer and update employees’ database timely and accurately;

• Assist and support in the tracking of employees’ appraisal, contract and work pass renewals;

• Handling full process and follow up employment applications for Work Permits, S Pass, Employment Pass, Dependent Pass and process NTS Workers’ repatriations and air tickets;

• Arranging onboarding and offboarding for employees;

• Arranging courses for employees;

• Coordinate training and development programs to ensure all necessary certs and licences are obtained by the Company for audit and compliance to the various regulatory bodies;

• Handling matters relating to Workers’ Dormitory arrangements, update residential address via MOM OFWAS, Coretrade, Levy Waivers and medical checkups;

• Verify and process all medical claims pertaining to Work Injury Compensation and Foreign Workers Medical Insurance;

• Maintain efficient filing system of internal, external and confidential documents;

• Generating monthly reports and manages all relevant documentation;

• Keeping abreast of changes in statutory HR regulations and ensuring compliance;

• Other ad-hoc duties as assigned by the Management.

Requirements

• Min Secondary/ITE/Diploma

• Min 3 years of relevant working experience

• Experience in Construction/Process Sectors would be advantageous

• Proficient in Microsoft Office

• Meticulous and detail oriented

Job Type: Full-time

Pay: $2,500.00 - $3,200.00 per month

Schedule:

• Monday to Friday

Education:

• Local Polytechnic Diploma (Preferred)

Experience:

• Payroll: 1 year (Preferred)
• Human resources: 1 year (Preferred)

Work Location: In person