Executive Assistant

Position: Contract-based

Location: Singapore (Hybrid)

Language: English

Salary: 4,000 SGD

We are a global BPO company looking for a Executive Assistant. This individual will be responsible for coordinating our exclusive events, ensuring every detail is meticulously handled, building strong relationships with our members, and managing key communication and administrative tasks.

Key Responsibilities:

• Plan, coordinate, and execute high-end events, held three to four times per month.
• Be present at all events to ensure smooth operations and exceptional member experience.
• Build and maintain strong relationships with members, understanding their needs and preferences.
• Handle company’s WhatsApp for member inquiries and provide timely responses.
• Manage the calendars of both founders, ensuring efficient scheduling and time management, with a focus on senior executive stakeholders.
• Communicate effectively with members, vendors, and team members.
• Ensure all event details are meticulously managed, from invitations to follow-ups.
• Gather and analyze member feedback to continually improve event quality and member satisfaction.

Qualifications:

• Proven experience in event coordination, hospitality, or a related field.
• Exceptional attention to detail and organizational skills.
• Strong interpersonal and communication skills.
• Ability to thrive in high-pressure situations and manage multiple tasks simultaneously.
• Flexibility to attend events during evenings and weekends as needed.
• Proficiency in calendar management and using communication tools like WhatsApp.
• Passion for creating outstanding member experiences and fostering community.

Additional Notes:

The role requires a keen focus on event management, relationship building, and administrative tasks, particularly in managing calendars and handling member inquiries. The emphasis is on ensuring high-quality event execution and fostering strong member relationships, aligning closely with the needs outlined for managing senior executive stakeholders' calendars and concierge networking. This position in Singapore offers a dynamic opportunity to contribute to a prestigious organization's growth and member satisfaction.