Executive Admin Assistant
$ 3,500 - $ 3,500 / month
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Job Description
Manage the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements, including booking flights, accommodations, and transportation.
Prepare and draft correspondence, reports, presentations, and other documents as needed.
Attend meetings with the CEO, take minutes, and follow up on action items.
Screen and prioritize emails, phone calls, and other communications for the CEO
Develop and implement office procedures and systems to ensure efficient office operations.
Manage office supplies, equipment, and inventories, ensuring timely procurement and maintenance.
Coordinate internal communications, office maintenance and repairs, liaising with vendors and service providers.
Draft, edit, and proofread documents and presentations to ensure clarity and accuracy.
Act as a liaison between the CEO, employees, clients, and stakeholders, ensuring smooth communication flows.
Assist in budget preparation and expense management, ensuring adherence to company policies.
Handle sensitive information with the highest level of confidentiality and professionalism
Qualifications and Skills:
Min Diploma or degree in Business Administration, Management, or a related field.
Experience as an Administrative Executive, Secretariat or similar role, preferably supporting senior management.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Excellent communication skills in English a second language, both written and verbal.
Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Ability to practice discretion and confidentiality.
Manage the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements, including booking flights, accommodations, and transportation.
Prepare and draft correspondence, reports, presentations, and other documents as needed.
Attend meetings with the CEO, take minutes, and follow up on action items.
Screen and prioritize emails, phone calls, and other communications for the CEO
Develop and implement office procedures and systems to ensure efficient office operations.
Manage office supplies, equipment, and inventories, ensuring timely procurement and maintenance.
Coordinate internal communications, office maintenance and repairs, liaising with vendors and service providers.
Draft, edit, and proofread documents and presentations to ensure clarity and accuracy.
Act as a liaison between the CEO, employees, clients, and stakeholders, ensuring smooth communication flows.
Assist in budget preparation and expense management, ensuring adherence to company policies.
Handle sensitive information with the highest level of confidentiality and professionalism
Qualifications and Skills:
Min Diploma or degree in Business Administration, Management, or a related field.
Experience as an Administrative Executive, Secretariat or similar role, preferably supporting senior management.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Excellent communication skills in English a second language, both written and verbal.
Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Ability to practice discretion and confidentiality.
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