Office Administrator /PreSales

About Billigence:

Billigence is a global professional services company specializing in data and analytics. We help organizations transform their data into actionable insights that drive performance and innovation. As part of our team, you will be working in a dynamic and fast-paced environment, contributing to innovative solutions for our clients.

Job Overview:

We are seeking a highly organized and versatile Presales / Office Administrator to join our Singapore office. This dual-role position combines presales support with office administration duties, making it ideal for a professional who is adaptable, detail-oriented, and has strong communication skills. The successful candidate will assist with presales activities, help with business development efforts, and ensure the smooth running of day-to-day office operations.

Must have Singapore citizenship or PR.

Key Responsibilities:

Presales Support:

• Assist AUS / SG sales team in preparing and delivering proposals, presentations, and tender responses.
• Work closely with technical teams to gather and organize relevant product and solution information for presales activities.
• Coordinate and schedule client meetings, product demonstrations, and webinars.
• Provide support in the preparation of Statements of Work (SOW), contracts, and other sales documents.
• Research and understand client needs to tailor solutions and proposals accordingly.
• Maintain the CRM system with up-to-date client information, sales leads, and presales activities.
• Track and follow up on sales leads and opportunities.

Office Administration:

• Manage day-to-day office operations, including responding/action to emails, and handling correspondence.
• Coordinate office supplies, equipment maintenance, and general office upkeep.
• Assist with scheduling meetings, organizing company events, and handling travel arrangements for the Singapore team.
• Support onboarding for new hires, including workspace setup, office orientation, and document processing.
• Maintain and update office documentation, records, and files.
• Ensure compliance with company policies and local regulations.

Key Requirements:

Education:

• Diploma or Bachelor’s degree in business administration, Sales, or a related field.

Experience:

• Minimum of 2 years of experience in a presales, sales support, or office administration role.

Skills:

• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).Familiarity with CRM systems (Salesforce, HubSpot, etc.) is a plus.
• Ability to work independently and manage multiple tasks in a fast-paced environment.

Attributes:

• Attention to detail and problem-solving skills.
• A proactive and positive attitude.
• Ability to collaborate effectively with teams across different regions.

What We Offer:

• A dynamic and collaborative work environment.
• Opportunities for professional growth and development.