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Customer Service Officer

Salary undisclosed

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Job Objective:

Provide customer support and services for all post-sales activities (preventive maintenance, fault diagnostics, and resolution) in line with established Service Level Agreements (SLAs) and SAV standards.

Core Responsibilities:

Customer Support for Fault Rectification:

  • Maintain the Technical Hotline and Support Email during business hours, recording requests and opening tickets.
  • Gather detailed information on faults to aid engineers in diagnosis.
  • Retrieve necessary information (equipment lists, schematics, photos) for the Post Sales Team Lead to assign engineers within 30 minutes.
  • Schedule on-site appointments for engineers and communicate details to customers.
  • Liaise with product suppliers for services and parts quotations.
  • Follow up with the Post Sales Team to ensure requests are resolved within SLA.

Quotations for Standard Services:

  • Prepare and submit repair and consumables quotations for approval; escalate non-standard requests to Project Sales.
  • Escalate sales requests beyond CSO’s purview to the Sales Lead Admin.

Support Preventive Maintenance:

  • Schedule preventive maintenance for contract customers and coordinate engineer assignments.
  • Communicate with customers about room availability and provide engineers with necessary information.

Return Materials Authorization (RMA):

  • Prepare documents and manage the return of faulty units to manufacturers.
  • Follow up on repair status and update customers.
  • Maintain the Customer Master Equipment List.

Post Sales Inventory Tools:

  • Ensure proper issuance and recording of equipment and tools.
  • Raise purchase requests for low inventory items.

Reports:

  • Prepare and generate necessary reports for the Post Sales Team Lead, coordinating with various departments to gather required information.