Executive / Senior Executive (Integrated Services)

What The Role Is

This position is within the School of Business.

What You Will Be Working On

We are seeking a dynamic and dedicated professional with expertise in hospitality and food & beverage operations.

• Collaborate in the formulation of Invitation to Tender (ITT), Invitation to Quote (ITQ), and Purchase Order processes, ensuring accurate tender requirements and documentation.
• Coordinate and process tender requisitions, manage tender evaluations, facilitate tender award, decisions, and document minutes during Tender Working Committee/Tender Evaluation Committee meetings.
• Oversee the entire operational procurement cycle, including order placement, Purchase Order tracking, and timely follow-up on delivery schedules at a Culinary School (non-halal certified).
• Communicate effectively with suppliers to address issues related to quality, delivery, and other concerns.
• Oversee stock quality, quantity, and compliance, while verifying and reconciling orders and documents to ensure efficient financial processing.
• Support accurate asset inventory management by maintaining records, ensuring asset condition and accountability, and initiating write-offs for irreparable or redundant equipment.
• Contribute to non-curriculum matters (eg. providing operational and logistical support to and planning school events, contributing to poly-wide/school-wide activities and events).
  
  
  

What We Are Looking For

• Tertiary qualification with at least 3 years of experience in finance, procurement, supply chain management or general administration
• Proficiency in procurement processes, tender management, and supply chain operations
• Proficiency in using Workday to raise purchase requisitions and do goods/service receipt is an advantage
• Proficient in Microsoft Office
• Possess knowledge of market research and solid analytical skills
• Good communication and service-oriented
• Possess initiative and have a strong sense of responsibility
• Attention to detail and problem-solving mindset with the capacity to resolve issues independently
• 1 to 2 years of working experience in purchasing in F&B or hospitality industry preferred. (On-the-job training will be provided for successful applicant who does not have relevant experience)