Executive Assistant to Managing Director - Private Equity
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About our client:
They are a leading alternative investment firm based in Asia, primarily focusing on private equity and real estate. Founded 20 years ago, the firm has established a strong reputation for its deep local expertise and extensive network across the Asia-Pacific region. They have a great culture of diversity, respect, hard work and recognition.
About the role:
They are seeking a highly organized and proactive Executive Assistant / Office Manager to provide comprehensive support to 3 Managing Directors. This role requires a detail-oriented professional who can manage administrative tasks, coordinate projects, and enhance office efficiency while maintaining a high level of professionalism and confidentiality.
Key Responsibilities:
70% Administrative Support:
- Manage the Managing Director's calendar, including scheduling meetings, travel arrangements, and appointments.
- Prepare and organize documents, reports, and presentations for meetings and special projects.
- Handle correspondence and communications on behalf of the Managing Director, including emails, calls, and other forms of communication.
30% Office Management:
- Oversee daily office operations, ensuring a smooth and efficient working environment.
- Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
- Implement and maintain office policies and procedures to enhance productivity.
- Team Management:
- Supervise and mentor two Executive Assistants, providing guidance and support in their roles.
- Coordinate tasks and responsibilities among the EAs to ensure alignment and efficiency in supporting the Managing Director.
Project Coordination:
- Assist in the planning and execution of various projects and initiatives led by the Managing Director.
- Collaborate with cross-functional teams to ensure project milestones are met and objectives are achieved.
- Track project timelines and deliverables, providing regular updates to the Managing Director.
Stakeholder Engagement:
- Liaise with internal and external stakeholders, including clients, partners, and board members, to facilitate communication and collaboration.
- Prepare briefing materials and agendas for meetings, ensuring all necessary information is available.
About the ideal candidate:
- Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Minimum 10+ years of experience as an Executive Assistant or Office Manager, in a private equity / financial services environment.
- Previous experience in a supervisory or team leadership role is highly desirable.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively, manage pressure and find solutions quickly.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
How To Apply
If you are interested in this role and would like to discuss the opportunity further please click apply now for more information.
Only shortlisted candidates will be responded to, therefore if you do not receive a reply within 14 days please accept this as notification that you have not been shortlisted.
Morgan McKinley
EA Licence No: 11C5502
EAP Personnel ID: Benedicte Chaleat Slocombe
EAP Registration No: R1441484
