SENIOR EXECUTIVE, ADMIN - SCHOOL OF HUMANITIES & SOCIAL SCIENCES
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[What the role is]
This is a 2-years contract positon Senior Executive, Admin in the School of Humanities & Social Sciences.
[What you will be working on]
Your responsibilities will include, but are not limited to, the following:
Time-Tabling & Course Scheduling
This is a 2-years contract positon Senior Executive, Admin in the School of Humanities & Social Sciences.
[What you will be working on]
Your responsibilities will include, but are not limited to, the following:
Time-Tabling & Course Scheduling
- Responsible for timetabling, scheduling options and groupings to optimize effective learning, deployment of manpower and use of teaching facilities
- Project teaching resources including manpower and specialized facilities and space requirements
- Support teaching allocation and resource planning
- Ensure that systems and processes related to timetabling policies are adhered to while managing stakeholder requirements
- Develop expertise in the timetable system and related processes, working in collaboration with stakeholders to enhance software use and integration with other student admin systems
- Support academic processes including enrolment, attendance, credit exemption and transfers, student and graduate awards, staff teaching awards, course dialogues are managed effectively and according to regulations and guidelines
- Coordinator for exams processes including records management of final exam papers, scheduling of invigilation duties and arranging for re-tests, support for appeals and updates in the system
- Preferably with experience in a similar job role/ education & training environment
- Meticulous, strong admin skills and able to multi-task
- Good in record keeping, inventory, and document management for traceability
- Proficient with Excel, PowerPoint, SharePoint, and Power Automate or BI (or willing to learn)
- Able to work independently and as a proactive & collaborative team player
- A tenacious attitude with a growth mindset
- Familiar with data analytics
- Interest to learn new systems and embrace new office technologies and tools for higher productivity
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