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SENIOR EXECUTIVE, ADMIN - SCHOOL OF HUMANITIES & SOCIAL SCIENCES

Salary undisclosed

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[What the role is]

This is a 2-years contract positon Senior Executive, Admin in the School of Humanities & Social Sciences.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

Time-Tabling & Course Scheduling

  • Responsible for timetabling, scheduling options and groupings to optimize effective learning, deployment of manpower and use of teaching facilities
  • Project teaching resources including manpower and specialized facilities and space requirements
  • Support teaching allocation and resource planning
  • Ensure that systems and processes related to timetabling policies are adhered to while managing stakeholder requirements
  • Develop expertise in the timetable system and related processes, working in collaboration with stakeholders to enhance software use and integration with other student admin systems


Academic Admin

  • Support academic processes including enrolment, attendance, credit exemption and transfers, student and graduate awards, staff teaching awards, course dialogues are managed effectively and according to regulations and guidelines
  • Coordinator for exams processes including records management of final exam papers, scheduling of invigilation duties and arranging for re-tests, support for appeals and updates in the system


[What we are looking for]

  • Preferably with experience in a similar job role/ education & training environment
  • Meticulous, strong admin skills and able to multi-task
  • Good in record keeping, inventory, and document management for traceability
  • Proficient with Excel, PowerPoint, SharePoint, and Power Automate or BI (or willing to learn)
  • Able to work independently and as a proactive & collaborative team player
  • A tenacious attitude with a growth mindset


Additional pre-requisites that are advantageous

  • Familiar with data analytics
  • Interest to learn new systems and embrace new office technologies and tools for higher productivity