Specialist II, Office Management

Summary

Job Description

Responsibilities

Project Management

• Oversee and supervise any office renovation/expansion.
• Sourcing of renovation contractors.
• Act as primary coordinator and contact point from Scoot with SIA Properties and other sub-contractors, as necessary.
  
  

Office Administration and Management

• Responsible for upkeep and maintenance of office/building facilities, including pantry management.
• Supervise and manage contractors and other service providers via SIA Properties.
• Act as primary coordinator and contact point from Scoot with SIA Properties and service providers.
• Responsible for property lease contract administration and renewals with CAG and/or other future office space lessors.
• Responsible for office furniture, upholstery, pest control and any other cleaning/sanitisation activities.
• Handle procurement, monitor inventory and expenditure of office supplies, stationery, and other consumables.
• Manage incoming, outgoing mails and couriers.
• Review existing processes, develop new processes as necessary to improve efficiency.
  
  

Requirements

• Candidates with Office Administration Operations or ANY related experiences are welcome to apply
• 2-3 years of relevant experience
  
  

Key Skills

• Excellent communication and interpersonal abilities as role is needed to liaise with internal and external stakeholders
• Experience in procuring and sourcing of office services
• Experience liaising with contractors/vendors/service providers
• Project Management
• Contract Administration / management
• Meticulous and attention to detail
• Proficiency in Microsoft office suite
  
  

Skills

Contract Administration, Facilities Project Management, Interpersonal Communication, Interpersonal Effectiveness, Office Administration, Office Management, Proactive Behavior, Proactive Monitoring, Proactive Problem Solving, Self Motivation, Vendor Management