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Administrative Assistant

Salary undisclosed

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Spectainer is a growing company, focused on designing and implementing holistic solutions to improve global trade. We are currently looking for an experienced administrative assistant who can assist in handling the day-to-day requirements of a growing team.

Reporting to the Administrative Manager, this role will act as the point of contact for all employees, providing administrative support and managing their queries. Ultimately, you will be responsible for ensuring the office runs smoothly on a day-to-day basis.

The ideal candidate will be well-organised and can handle and resolve multiple requests per day. You should be able to communicate clearly and handle last-minute requests with composure and patience.

In the absence of the Administrative Manager, you will be assisting the C-Level executives in their administrative needs as well as the rest of the team.

Your day-to-day responsibilities would include:

  • Facilitate all departments’ administrative functions
  • Manage and maintain the Company office(s)
  • Organise Company records
  • Assist in organising internal and external events
  • Manage office supplies, inventory and consumable equipment stock
  • Restock office pantry supplies
  • Maintain office plants and facilitate office cleaners
  • Arrange corporate travel and accommodation
  • Maintain and update company databases
  • Maintain a company calendar and schedule appointments
  • Book venues/meeting rooms as required
  • Distribute and store correspondences

Education and Experience:

  • Diploma qualification or higher
  • Experience in Office365 admin functions
  • High proficiency in Microsoft Office Products
  • Knowledge of office procedures

Key skills and Competencies:

  • Strong organization skills with a problem-solving attitude
  • Strong interpersonal skills including good verbal and written communication skills
  • Experience working with and presenting to Executive team
  • Ability to work in a fast-paced, high-pressure environment
  • Ability to work independently without supervision
  • Works well in a team environment
  • Attention to detail
  • Adaptability

Spectainer is a growing business and this role is only open to local candidates only due to work pass quota.