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Job Responsibilities
Administrative Tasks
• Assist all departments with issuing Purchase Requisitions (PR), Delivery Orders (DO), and Invoices.
• Conduct stock inventory and record stock levels.
• Manage meeting room setup and hospitality, including serving drinks, tidying the room, turning off air conditioning and lights, and cleaning up after meetings.
• Stay after hours if meetings extend beyond 6 p.m. to ensure the meeting room is properly cleared.
• Prepare and process Purchase Requisitions (PRs).
• Organize courier shipments, including letters and documents.
Finance Tasks
• File and print financial and administrative documents.
• Scan documents for upload to the server.
• Input staff claims into Autocount system.
• Update records of customer payments.
• Record payments made to suppliers.
• Compile and prepare sales reports for all departments.
• Issue daily sales invoices and Delivery Orders (DOs) for all departments.
• Maintain the PR/PO register in Excel.
• Perform stock take for the warehouse.
• Complete any additional tasks as assigned.
Job Requirements:
• LCCI certification or equivalent in Accounting/Finance.
• 1-3 years of experience in administrative and accounting roles, preferably in a similar position.
• Proficiency in Autocount accounting software will be at an advantage
• Ability to multitask and manage time effectively, meeting tight deadlines and handling multiple tasks simultaneously.
• Flexibility to adapt to changes in workflow or new software, and ability to handle work under pressure
